Personal Assistant at TALENTMATE

الوصف الوظيفي:

أحدث معلومات الوظائف من TALENTMATE لمنصب Personal Assistant. If the Personal Assistant الشاغرة في Dubai تتوافق مع مؤهلاتك، يرجى تقديم أحدث طلب أو سيرة ذاتية مباشرة من خلال بوابة وظائف Jobkos المحدثة.

يرجى ملاحظة أن التقديم على وظيفة قد لا يكون سهلاً دائماً، حيث يجب على المرشحين الجدد استيفاء مؤهلات ومتطلبات معينة تحددها الشركة. نأمل أن تكون الفرصة المهنية في TALENTMATE لمنصب Personal Assistant أدناه تتوافق مع مؤهلاتك.

Overview

Job Description Providing high value support is an essential part of the services we provide as a Legal Administration function. Developing strong and lasting relationships with key stakeholders, supporting team members, and developing technical expertise are integral to the success of this role. In an ever changing fast-paced environment, we take pride in achieving objectives that support DLA Piper in its provision of market leading legal services. As a Personal Assistant you will work collaboratively with partners, fee earners or senior business services leaders to deliver an exceptional legal administration service.

Core Responsibilities

• Stakeholder engagement: Developing strong relationships with stakeholders within your team and across the firm
• Proactively promote the benefits of team working with fee earners and senior business service leaders
• Sharing any feedback received from stakeholders with Team Leader/Team Coordinator/Assistants Manager in a timely manner to help resolve issues in order to maintain excellent service delivery
• Sharing knowledge and best practice with team members to help create consistent levels of support
• Acting as a role model and mentor to less experienced members of the team by sharing knowledge and best practice
• Actively participating in and contributing to team meetings

Compliance support

• Providing support directly to partners and fee earners with new client and matter set up and management activity (opening and closing procedures)
• Engaging with partners, fee earners and/or clients to capture mandatory information for client onboarding and compliance reviews
• Liaising with the billing team to ensure client master data is timely and accurately updated to streamline downstream billing processes

Team workflow

• Proactively monitoring workflow from the team inbox and completing tasks in priority order
• Managing fee earner/senior business services leaders expectations in terms of deadlines and outcome of tasks assigned
• Taking responsibility to ensure work is undertaken in the most appropriate way to maximise efficiency

Providing General Legal Administrative Support

• Providing support to partners and fee earners taking a proactive approach to tasks and anticipating potential problems
• Ensuring accurate and timely use of relevant platforms to facilitate matter opening, matter maintenance, closure and archiving
• Managing and/or assisting with accounts payable (invoices), expenses and disbursements
• Recording time for partners and fee earners when required (including non-billable productive time) on a daily basis
• Demonstrating excellent file management of correspondence, documents, emails and research
• Coordinating internal and external client meetings effectively, ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place
• Assisting fee earners/senior business services leaders with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner
• Drafting, creating and editing documentation, in line with the DLA Piper Style Guide templates and precedents, working appropriately with Document Production teams as and when required
• Arranging travel bookings including visas, flights, hotels, taxis, accommodation and rental cars, etc
• Working collaboratively with the wider team to support both partners and the Marketing and Business Development team with client-related activities within the practice group, including supporting small-scale events, pitch generation via Qorus, Credentials, CVs, legal directory submissions and InterAction related activity
• Understanding client financial reporting processes and providing support when required
• Collaborating with billing and finance teams to support processes as and when required and working with associated platforms/applications
• Understanding what is expected from you in order to work effectively remotely in line with the firms Worksmart Flex policy, meeting our expectations that you will work efficiently and productively wherever you choose to work and being present and available during core hours for in person learning, supervision, feedback, team meetings, general business support etc
• Assisting on ad-hoc projects as and when required
• Undertaking any other duties as required to fulfil the role

About You

• Previous experience in an administrative role within a professional services environment
• Proficient in utilising technology platforms and systems, such as MS Office suite
• Strong organisation and prioritisation skills
• Good stakeholder management and communication skills
• Ability to demonstrate problem solving skills
• Good verbal and written communication skills
• Adaptable, and willing to flex to meet business needs
• Able to remain calm under pressure

من نحن

Were a global law firm helping our clients achieve their goals wherever they do business. Our pursuit of innovation has transformed our delivery of legal services. With offices in the Americas, Europe, the Middle East, Africa and Asia Pacific, we deliver exceptional outcomes on cross-border projects, critical transactions and high-stakes disputes.

At DLA Piper, we understand that inclusion is not a one-size-fits-all concept. We embrace and celebrate the range of perspectives, backgrounds and experiences that each individual brings to our firm. By fostering a culture that welcomes and appreciates all aspects of our individuality, we ensure that everyone has the opportunity to succeed.

Our commitment to inclusion and positive social impact enables us to provide exceptional service to our clients and communities, while nurturing a unique and inclusive culture for all our people. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

We are committed to being accessible and accommodating any reasonable adjustments needed throughout the recruitment process to ensure an inclusive experience for all. If you need any support or adjustments, please let us know.

Legal and Compliance Note

Where local legislation permits, we will conduct relevant pre-engagement screening checks prior to your الأول day.

Apply

Apply now

Job Details

Role Level: Entry-Level
Work Type: Full-Time
الدولة: الإمارات العربية المتحدة
City: Dubai
الشركة Website:
Job Function: Administrative Support
Sector: Law Practice

What We Offer / About The الشركة

About The الشركة: The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you\'re hunting for your التالي Job Opportunity or Looking for Potential Employers, we\'re here to lend you a Helping Hand.

إخلاء المسؤولية: talentmate.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at .

#J-18808-Ljbffr

معلومات الوظيفة:

• الشركة: TALENTMATE
• المنصب: Personal Assistant
• مكان العمل: Dubai
• الدولة: AE

كيفية تقديم الطلب:

بعد قراءة وفهم المعايير ومتطلبات الحد الأدنى من المؤهلات الموضحة في معلومات الوظيفة Personal Assistant at the office Dubai أعلاه، أكمل فوراً ملفات طلب الوظيفة مثل خطاب التقديم، السيرة الذاتية، نسخة من الشهادة الجامعية، كشف الدرجات، والملاحق الأخرى كما هو موضح أعلاه. أرسلها عبر رابط الصفحة التالية أدناه.

  Brand Manager - Emiratization at Peergrowth Consultancy Co.

نُشر في: 1 hour ago

الوصف: The Manager – Branding will be responsible for strengthening brand visibility, patient trust, and community engagement across the UAE market. The role will lead integrated branding and marketing initi...

الشركة: Peergrowth Consultancy Co. | الموقع: Dubai

---

  VARA Compliance Manager at Middera

نُشر في: 1 hour ago

الوصف: الوصف الوظيفي:As the VARA Compliance Manager, you will be responsible for ensuring our الشركة complies with all applicable laws, regulations, and industry standards. You will work closely with our...

الشركة: Middera | الموقع: Dubai

---

  Demand Planning & Regulatory Affairs Supervisor at Madi International

نُشر في: 1 hour ago

الوصف: We are hiring: Demand Planning & Regulatory Affairs SupervisorMADI International is looking for a highly organized and analytical professional to join our team as a Demand Planning & Regulatory Affair...

الشركة: Madi International | الموقع: Dubai

---

  Senior Healthcare Architect at Stantec

نُشر في: 1 hour ago

الوصف: Qualifications: Minimum 15 years of general experience with 10 years of Healthcare experience.Have minimum 10 years of UAE experienceMust have a Bachelor's degree in Architecture.Have experience with...

الشركة: Stantec | الموقع: Dubai

---

  Restaurant Reservations Agent at PALAZZO VERSACE DUBAI

نُشر في: 5 hours ago

الوصف: Job SummaryWe are seeking a professional and service-oriented Restaurant Reservations Agent to join our Food & Beverage team. The ideal candidate will serve as the primary point of contact for restaur...

الشركة: PALAZZO VERSACE DUBAI | الموقع: Dubai

---