Admin & Operations Executive at Careers International

الوصف الوظيفي:

أحدث معلومات الوظائف من Careers International لمنصب Admin & Operations Executive. If the Admin & Operations Executive الشاغرة في Dubai تتوافق مع مؤهلاتك، يرجى تقديم أحدث طلب أو سيرة ذاتية مباشرة من خلال بوابة وظائف Jobkos المحدثة.

يرجى ملاحظة أن التقديم على وظيفة قد لا يكون سهلاً دائماً، حيث يجب على المرشحين الجدد استيفاء مؤهلات ومتطلبات معينة تحددها الشركة. نأمل أن تكون الفرصة المهنية في Careers International لمنصب Admin & Operations Executive أدناه تتوافق مع مؤهلاتك.

• Manage day‑to‑day office administration including correspondence filing and document control.
• Handle inquiries, emails, phone calls and follow‑ups with clients and suppliers.
• Maintain الشركة records, contracts, and event documentation.
• Prepare quotations, purchase orders and invoices in coordination with the finance team.
• Assist with visa, travel and accommodation arrangements for staff (if needed).

• Support the operations team in planning logistics and coordination of event set‑ups and dismantling.
• Coordinate with suppliers, venues and internal teams to ensure timely delivery of materials and services.
• Maintain inventory of event equipment, props and office supplies.
• Prepare event‑related documents such as checklists, delivery notes and schedules.
• Assist in managing freelancers, crew and transport logistics.

• Communicate with vendors for quotations, bookings and service confirmations.
• Ensure vendor invoices and payments are processed accurately and on time.
• Support the project team in coordinating with clients for approvals, permits and other operational needs.

• Maintain records of event costs, supplier details and operational reports.
• Prepare post‑event documentation and support budget reconciliation.
• Assist management in preparing periodic operational and administrative reports.

• Bachelor’s degree or diploma in Business Administration, Events Management or related field.
• 25 years of experience in administration or operations preferably in the events, media or marketing industry.
• Proficient in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Excellent written and verbal communication skills (English required; Arabic is a plus).
• Knowledge of Dubai’s event permitting, vendor processes and logistics coordination is an advantage.
• Must be currently on a spouse visa and available in Dubai.

• Strong organizational and multitasking skills.
• Detail‑oriented and proactive in problem‑solving.
• Good interpersonal and communication abilities.
• Ability to work under pressure and meet tight deadlines.
• Team player with a flexible can‑do attitude.

• Based in Dubai office with occasional site visits to event venues.
• May require flexible working hours during event periods (evenings/weekends).

معلومات الوظيفة:

• الشركة: Careers International
• المنصب: Admin & Operations Executive
• مكان العمل: Dubai
• الدولة: AE

كيفية تقديم الطلب:

بعد قراءة وفهم المعايير ومتطلبات الحد الأدنى من المؤهلات الموضحة في معلومات الوظيفة Admin & Operations Executive at the office Dubai أعلاه، أكمل فوراً ملفات طلب الوظيفة مثل خطاب التقديم، السيرة الذاتية، نسخة من الشهادة الجامعية، كشف الدرجات، والملاحق الأخرى كما هو موضح أعلاه. أرسلها عبر رابط الصفحة التالية أدناه.