الرئيسية » Executive Assistant & Office Administrator

Executive Assistant & Office Administrator at Pronyx Trading LLC

المنصب Executive Assistant & Office Administrator
نُشر في 27 Jul 2026
انتهت الصلاحية 26 Aug 2026
الشركة Pronyx Trading LLC
الموقع Dubai | AE
نوع الوظيفة Full Time

الوصف الوظيفي:

أحدث معلومات الوظائف من Pronyx Trading LLC لمنصب Executive Assistant & Office Administrator. If the Executive Assistant & Office Administrator الشاغرة في Dubai تتوافق مع مؤهلاتك، يرجى تقديم أحدث طلب أو سيرة ذاتية مباشرة من خلال بوابة وظائف Jobkos المحدثة.

يرجى ملاحظة أن التقديم على وظيفة قد لا يكون سهلاً دائماً، حيث يجب على المرشحين الجدد استيفاء مؤهلات ومتطلبات معينة تحددها الشركة. نأمل أن تكون الفرصة المهنية في Pronyx Trading LLC لمنصب Executive Assistant & Office Administrator أدناه تتوافق مع مؤهلاتك.

About PRONYX

PRONYX Trading L.L.C. is a fast-growing IT distribution الشركة based in Dubai, specializing in technology products and representing leading global brands across the UAE and GCC markets.

We are looking for a highly organized, proactive, and reliable Executive Assistant & Office Administrator to provide executive support to the CEO while managing the الشركة's day-to-day administrative operations. This المنصب is ideal for someone who enjoys taking ownership, works independently, and thrives in a dynamic business environment.

Key Responsibilities Executive Support
  • Provide comprehensive administrative and executive support to the CEO.
  • Manage calendars, appointments, meetings, and daily schedules.
  • Coordinate business travel, including flights, accommodation, transportation, and travel documentation.
  • Prepare presentations, reports, correspondence, and meeting minutes.
  • Handle confidential information with the highest level of professionalism.
  • Act as the key liaison between the CEO, employees, customers, suppliers, and external stakeholders.
Office Administration
  • Oversee the daily operation of the office and ensure efficient administrative processes.
  • Manage incoming calls, emails, courier services, and official correspondence.
  • Welcome visitors and coordinate meeting arrangements.
  • Maintain office supplies, equipment, filing systems, and administrative records.
  • Prepare business documents, reports, spreadsheets, and presentations.
HR Administration
  • Coordinate recruitment activities, interview scheduling, and employee onboarding.
  • Maintain employee records, attendance, leave management, and HR documentation.
  • Support general HR administrative activities.
Government Relations & Corporate Administration
  • Coordinate الشركة documentation, including Trade License, Establishment Card, Ejari, visas, Emirates ID, labor-related documentation, and insurance.
  • Liaise with UAE government entities such as MOHRE, GDRFA, DED, AMER, TASHEEL, RTA, and other relevant authorities.
  • Ensure all الشركة licenses and official documents remain valid and up to date.
Finance & Administrative Support
  • Manage petty cash and maintain accurate administrative expense records.
  • Assist with administrative documentation related to finance and operations.
External Coordination
  • Visit government departments, banks, courier companies, and other external organizations when required.
  • Submit, collect, and process official documents on behalf of the الشركة.
Utilities & Facility Administration
  • Manage الشركة utility accounts including DEWA, DU, Etisalat, Aquacool, and other service providers.
  • Monitor renewals, payments, and service requests.
Requirements
  • Bachelor's degree in Business Administration, Office Management, or a related field.
  • Minimum 4-5 years of relevant UAE experience as an Executive Assistant, Office Administrator, Personal Assistant, Office Manager, or similar role.
  • Currently based in the UAE.
  • Strong knowledge of UAE labor procedures, visa processing, Emirates ID, MOHRE, GDRFA, DED, AMER, TASHEEL, and related government processes.
  • Excellent organizational, planning, and multitasking skills.
  • Strong communication and interpersonal abilities.
  • High level of professionalism, integrity, and confidentiality.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
  • Ability to work independently, prioritize tasks, and perform under pressure.
  • Fluency in English is required. Arabic is an advantage.
Preferred Qualifications
  • Previous experience supporting C-level executives.
  • Experience in an IT distribution, trading, or corporate environment.
  • UAE driving license is an advantage.
  • Candidates available to join immediately or within a short notice period will be given preference.
Why Join PRONYX?

At PRONYX, you'll become part of a growing and ambitious organization where your contributions make a real impact. We value professionalism, ownership, continuous learning, and long-term career development.

معلومات الوظيفة:

  • الشركة: Pronyx Trading LLC
  • المنصب: Executive Assistant & Office Administrator
  • مكان العمل: Dubai
  • الدولة: AE

كيفية تقديم الطلب:

بعد قراءة وفهم المعايير ومتطلبات الحد الأدنى من المؤهلات الموضحة في معلومات الوظيفة Executive Assistant & Office Administrator at the office Dubai أعلاه، أكمل فوراً ملفات طلب الوظيفة مثل خطاب التقديم، السيرة الذاتية، نسخة من الشهادة الجامعية، كشف الدرجات، والملاحق الأخرى كما هو موضح أعلاه. أرسلها عبر رابط الصفحة التالية أدناه.

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